ROZ Solutions Group

Public procurement consulting

Procurement,
done right.

We write and implement purchasing policy grounded in Florida Statutes and public procurement best practices, and we build the solicitations your agency runs on.

Start a conversation See what we do
Purchasing Policy Manual · Sec. 4 ThresholdsDraft 3
Purchase amountMethodApprovalChange
Up to $10,000Single quoteDepartment directorNo change
$10,000 to $50,000Three written quotesProcurementRevised
$50,000 to $100,000Informal solicitationManagerRevised
Over $100,000Formal solicitationGoverning bodyNo change
Deliverable
Adoption-ready redline
Each section cross-referenced
to Florida Statutes and local code

Illustrative examples.

Where we start

Policy development.
Solicitation creation.

The two documents every purchase depends on: the rules that govern it, and the solicitation that puts it on the street.

Rules people can follow

Policy Development

We write and update purchasing policy manuals, code and ordinance amendments, thresholds and approval authority, P-card rules, and standard operating procedures. Every section is built on Florida Statutes and recognized best practices. You receive a redline against your current documents with each change explained and cited, and we stay through adoption, rollout, and training.

  • Purchasing policy manuals and SOPs
  • Code and ordinance amendments
  • Thresholds and approval authority
  • Exemptions: sole source, emergency, cooperative
  • Templates, forms, and staff training on the new rules
See how we build policy
From scope to award

Solicitation Creation

We build the solicitation with your using department and can run it through award, under your code and in your name. That covers the scope of work, specifications, evaluation criteria, pricing forms, and contract terms, then advertising, addenda, opening, and evaluation facilitation. Your staff and governing body make every decision.

  • ITB, RFP, RFQ, and qualifications-based selection
  • Scopes of work and specifications
  • Evaluation criteria and scoring tools
  • Addenda, openings, and responsiveness reviews
  • Award memos, agenda items, and protest support
Talk about a solicitation

Policy creation and implementation

Policy built on Florida law.

A purchasing manual has to do two things: keep the agency inside the statutes, and give staff rules they can follow on a busy day. We write for both.

§ 287.055CCNAQualifications-based selection for architects, engineers, surveyors, and landscape architects, including continuing contract limits.
§ 255.20Local construction biddingWhen public construction must be competitively awarded, and the exceptions that have to be documented.
§ 255.05Construction bondsPayment and performance bond requirements, and when they can be waived.
§ 255.0525Bid advertisingNotice periods and publication rules for construction solicitations by project size.
Ch. 218, Part VIIPrompt Payment ActPayment deadlines, improper-invoice notices, and the dispute procedure every local government must have.
§ 119.0701 · § 119.071Public recordsRequired contract clauses, and when sealed bids and proposals become public.
§ 286.011 · § 286.0113Sunshine LawEvaluation committee meetings, notice, recordings, and the limited exemptions for negotiations and presentations.
§ 112.313Code of EthicsConflicts of interest and the limits on doing business with one's own agency.
§§ 287.133–.135 · § 287.138 · § 787.06(13)Vendor eligibilityPublic entity crimes, discriminatory and scrutinized vendors, foreign countries of concern, and the human trafficking affidavit.
§ 448.095E-VerifyRegistration and affidavit requirements for contractors and subcontractors.
§ 287.05701Award criteria limitsThe prohibition on social, political, or ideological preferences, and the notice every solicitation must carry.
2 CFR 200.317–.327Federal grant purchasesUniform Guidance procurement standards for FEMA and other federally funded work.

Then shaped by best practice.

The statutes set the floor. For everything they leave to local discretion, such as thresholds, delegation of authority, exemptions, evaluation methods, protests, and P-card controls, we draw on NIGP's Global Best Practices, the ABA Model Procurement Code, and the patterns that show up in Florida Auditor General and inspector general findings.

  • Thresholds and approval authority
  • Sole source, emergency, and cooperative purchases
  • Evaluation committees and cone of silence
  • Protest procedures
  • Change orders and contract amendments
  • P-card and small-purchase controls

New authority? Start with a complete code.

Authorities and agencies created by special act or interlocal agreement often start operating before they have procurement rules of their own. We build the framework from a blank page, sized to a small staff and a governing board, so the first purchase is made on solid ground.

  • Procurement code or board resolution
  • Policy manual and procedures
  • Delegation and signature authority
  • Solicitation and contract templates
  • Interim use of member and cooperative contracts
  • Board and staff training

From draft to daily practice.

A policy only works if people use it. Implementation is part of the engagement, not an add-on.

1

Assess

A gap analysis of your current manual and code against the statutes, recent audit findings, and how the office actually buys.

2

Draft

A full redline with every change explained and cited, reviewed with procurement, finance, and the departments that use it.

3

Adopt

Attorney review, the ordinance or resolution, the agenda item, and a presentation to your governing body.

4

Roll out

Updated forms and templates, a one-page threshold guide, and training for buyers and for department staff.

5

Keep current

An annual update after each legislative session, since most new Florida laws take effect July 1.

Talk about your policy
Practitioner-led.The work is done by someone who has run solicitations and written policy from inside a public procurement office.
Grounded in your rules.Every deliverable cites your state's statutes, your purchasing code, and your own contracts.
Built to be audited.Files your auditors, your attorney, and your governing body can open and follow.

The challenge

Procurement offices are asked to do more than a small team can.

Every department wants its purchase out the door now. The rules keep changing, and the work after award rarely gets the attention it deserves.

01

Policy falls behind.

Manuals written years ago no longer match current statutes, thresholds, or how the office actually works. Staff fill the gaps with habit, and auditors notice.

02

Solicitations stack up.

A complex RFP can consume a buyer for weeks. When several land at once, schedules slip, scopes get thin, and protests become more likely.

03

Nobody checks after award.

Invoices are paid against the PO balance, not the contract's rate schedule. Renewals, insurance, and change-order limits are tracked by whoever remembers.

More services

And the rest of the cycle.

From the award to the last invoice paid against it. Take one service or all of them.

Defensible before and after award

Procurement Compliance Reviews

Independent reviews of how purchases were made. We cover cooperative and piggyback contracts, sole- and single-source justifications, quote comparisons, threshold aggregation, and approval authority, and we write determination memos your auditors can rely on.

  • Piggyback / cooperative
  • Sole & single source
  • Quote comparisons
  • Threshold aggregation
  • Audit preparation
Get what you contracted for

Contract Administration Support

A kick-off risk register for each new contract so insurance, bonds, and change-order limits are checked on day one. We also handle renewal and expiration tracking, amendments, vendor performance files, and total-cost-of-ownership analysis for major buys.

  • Contract risk registers
  • Renewal calendars
  • Amendments & change orders
  • TCO & life-cycle costing
Recover what was overbilled

Invoice & Contract Audits

We review paid invoices line by line against the governing contract: unit rates, escalation clauses, scope, quantities, and payment terms. You get a recovery schedule with each variance cited to its source and ready for vendor credit or offset.

  • Recovery audits
  • Rate-schedule verification
  • Duplicate-payment screening
  • NTE & PO-balance review
A stronger team, better tools

Training & AI Enablement

Practical training for buyers and for the departments they serve. We also build AI review tools grounded in your policy manual and your executed contracts, not generic chatbots. Staff get consistent first-pass reviews and keep the final call.

  • Buyer & department training
  • Policy-grounded assistants
  • Document review tools
  • Workflow design

Approach

Your rules. Our legwork.
Everything cited.

Every policy section, solicitation document, and finding traces back to a statute, your code, or your contract. If it can't be sourced, it doesn't go in.

1

Listen

A no-cost conversation about your workload, your policy, and where the office is stretched.

2

Scope

A written scope with defined deliverables, a schedule, and a price that fits how your agency buys.

3

Deliver

We do the work alongside your staff. Drafts cite their sources, and decisions stay with you.

4

Hand off

You keep the templates, files, and training, so your team owns the result after we leave.

Engagements

Priced to fit how public agencies buy.

Structured to fit within your small-purchase thresholds, or through a cooperative contract when that's the cleaner path.

Defined scope

Fixed-Fee Project

One price, agreed up front

A defined piece of work, such as a policy manual rewrite, a single solicitation run from scope to award, or a compliance review, with a firm deliverable and date.

  • Clear scope and schedule
  • Written deliverables
  • Presentation to leadership
Get started
Ongoing

Advisory Retainer

Monthly, cancel anytime

A senior procurement advisor on call for questions about statutes, policy, and difficult solicitations. It also works as overflow or interim capacity when your office is short-staffed.

  • Priority response
  • Solicitation overflow support
  • Monthly compliance sampling
Get started
Invoice audits

Contingency Recovery

Fee is a share of dollars recovered

A recovery audit with no up-front cost. If we don't find and document recoverable overbillings, you owe nothing.

  • No budget appropriation to start
  • Recovery schedule and vendor letters
  • Control-gap recommendations
Get started

Who we serve

Built for the public sector.

From long-established cities to authorities formed last year. Public procurement has its own statutes, its own audit trail, and its own politics, and we work only on the government side of the table.

  • Cities & towns Municipal government
  • Counties County government
  • Authorities Solid waste, housing, airport, port, expressway
  • Special districts Utilities, fire, drainage, transit
  • Redevelopment agencies CRAs
  • School districts K-12

Florida-grounded, portable everywhere. We know Chapters 287, 255, and 218 and the Local Government Prompt Payment Act firsthand. We apply the same discipline to your state's framework and your own purchasing code.

About

A practitioner, not a vendor.

Roz Solutions Group. Procurement, Strategy, Transformation.
“Good procurement isn't paperwork. It's how a community gets what it paid for.”

Roz Solutions Group was founded by Andrew Rozwadowski, a public procurement professional in South Florida. He has worked on every step of the cycle: solicitations, cooperative contracts, sole-source determinations, policy writing, contract administration, and the invoice review work that most offices never get to.

That experience is where the firm's approach comes from. Every tool and deliverable is built to be checked by auditors, to be read by a governing body, and to hold up when a vendor pushes back.

FocusPublic procurement & contract compliance
EducationMBA, Florida Atlantic University
StandardsNIGP public procurement best practices
Based inSouth Florida, serving agencies nationwide

Questions? Answers.

Can you run a solicitation on our behalf?

Yes. We administer the process under your purchasing code and in your agency's name: drafting, advertising, addenda, opening, and evaluation facilitation. Your evaluation committee scores, and your staff and governing body make the award.

How do you draft policy for a specific agency?

We start from your existing manual, your local code, and the Florida Statutes that apply to your agency, not a generic template. You receive a redline with each change explained and cited. We work with your attorney through adoption, then handle forms, training, and an annual update after each legislative session.

We're a newly formed authority with no procurement policy. Can you build one from scratch?

Yes. For an authority created by special act or interlocal agreement, we start with the enabling documents and the Florida Statutes that apply to you, then write the procurement code or resolution, the policy manual, delegations of authority, and the solicitation and contract templates. We can also set up interim purchasing through member-agency and cooperative contracts while the framework is adopted.

How would we procure your services?

Most engagements are scoped to fit within an agency's small-purchase or informal-quote thresholds. For larger work we respond to your solicitation like any other firm. We'll help you confirm the right path under your own code before work begins.

How does contingency pricing work for invoice audits?

The fee is a percentage of dollars actually recovered, whether by credit memo, refund, or offset against future payments. It is only due after recovery.

How do you handle our data and public records?

Your data stays under your control. It's used only for your engagement and returned or destroyed at close. We follow your public-records obligations, and our contracts include the records clauses your statutes require.

Does the AI make the decisions?

No. Technology does the first pass over large document volumes. Every finding is verified by a person against the source document before it's reported, and your staff always make the final determination.

Do you also work for vendors?

No. We work only for public agencies, never for the suppliers bidding on or being reviewed under their contracts. That independence is the point of the service.

Start a conversation

Let's talk about what your office needs.

A first conversation takes about 30 minutes and costs nothing. We'll tell you honestly where we can help and where we can't.

We reply within one business day. Your information is never shared.

Or email info@rozsolutionsgroup.com